Everyone wants an exclusive image or multimedia piece of a spectacular event. When events are success, anyone involved wants proof they had some input with the event. Well, in order for someone to showcase this work, the client would need to sign off on a release form.
Photo Taken by Constance Thomas
According to Web Video Zone , a release is a contract that provides legal permission to use the image of the person who signed the form for commercial and non-commercial uses. For the vendor the most important thing for them is the release form. Once the client signs, the vendor now have permission to use any footage, may it be multimedia or still photos to help promote their personal business.
Weddings can be very demanding and very inclusive. Those attending are apart of special event. With vendors, it is their responsibility to work with you and provide you with the things needed in order for your event to be a success.
With a wedding you don’t need individual release forms because those invited are included in the binding document, being that the couple is asking for their event to be covered, including those invited; there is no “reasonable expectation of privacy” in a public area.
Renee Aaron sat down and spoke with Crystal Marie of C-MY Style Evening Planning, LLC to get some background on how she handles her clients and how the process of the release form is handled. Crystal shared that she keeps “a couple of generic forms, that I cater to each client”. Being to have multiple templates she is able to adjust the document depending on what her and the client have agreed upon signing to the contract.
Photo taken by Constance Thomas
When asked about her document process, Crystal stated that she “sits with a client for a one hour consultation (free of charge) discussing their needs and services they are interested in”. Once ideas have been identified, that is where a contract is sent over and shortly after other documents (release forms) will be sent. She states a release form is not present until the contract has been signed.
Weddings can be very demanding and very inclusive. With vendors, it is their responsibility to work with you and provide you with the things needed in order for your event to be a success. With binding documents this helps protects all parties involved. She shared with us that there hasn’t been an incident where a release form has not been included.
Crystal concluded our interview by sharing these last thoughts, “Everyone needs are different and make sure you are fully prepared.” We appreciate the time Crystal Marie took out to speak with Renee Aaron Events, and if you want more information about C-MY Style Events, click on the link about.
